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Special Events Planning
Special Events TeamSpecial Event Application

Plan your event in Fredericksburg. The City of Fredericksburg celebrates special events! We welcome event planners who wish to host their event here in the City.

Our Special Event Application is a streamlined approach to gather information about your event and to help you navigate the City’s requirements for hosting your event in the City. Our event team is available to answer your questions and guide you through the checklist for a successful, compliant event. Submission of an application is not a guarantee of approval.

A Special Event Application is required for:
1) Any organized event of 20 or more persons upon any city street or public sidewalk within the City will require a Special Event Application.

 2) Events that are open to the public, have an attendance of over 100 people and are held within a city parks will require a Special Event Application along with a Park Rental Form.

 3) Requesting any street closure within the City, regardless of event size, requires a Special Event Application.

Application deadlines:
Events with less than 999 attendees 30 days
Events with 1,000+ attendees 60 days
Events requesting any street closures 60 days.
 
Application Instructions:

We strongly encourage you to create an account. Once you login and start the application there will be a save progress button at the top of the page. Please save the document often. 

Upon completion of your application, please click the Submit button which will automatically e-mail your completed application to the Parks, Recreation & Events Department. You should receive a confirmation screen indicating completion.

By clicking the link for the application below, you acknowledge the submission option:

Special Event Application 



Film Permits
Film crews that are 20 people or more are asked to apply for a filming permit in the City. Crews that will be requesting street closures, setting up large equipment or disrupting daily activity in the City are also requested to apply for a filming permit. Please submit 30 days before day of filming. 

> Film Permit Application



Residential Block Party Permits
Block parties are gatherings of residents of a specific City block and their guests. Block parties are NOT for open invitation and do not extend beyond the specific residents of that City block and their particular guests. More than half of adjacent property owners must sign the petition to indicate agreement to the block party. Please submit 30 days prior to block party date.

Residential Block Party Permit 



For Event Application questions, please contact:

Kim Herbert
408 Canal St.
Fredericksburg, VA 22401
540-372-1086 ext. 307



Special Event Planning

In an effort to streamline and facilitate the event planning process, we have created a Frequently Asked Questions (FAQ) to guide planners through the process of holding any type of event in the City. The FAQ's provide links to forms, websites, email addresses, and permit applications that might be needed for an event.  

FAQ - Special Events Frequently Asked Questions


Event Mapping Help Guide - FredGIS has a full compliment of tools available to interact with the map in a variety of ways

Special Event Fees  - a list of event specific fees & deposits that MAY be required as a result of your event application


If you would like to have your event at a city park, please see the following:

 
All Rental Locations and Forms

General Park Policy

 
Equipment Rental Information - PDF