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Park Rental Request Form

  1. Park Rental Request Form

    Read our Park Rental Information Form (PDF) before completing the below rental request.

  2. Rental Representative
  3. Must be over 21 years of age and must be present during the event.

  4. Rental Information
  5. Park Requested (select one)
  6. Area Requested (select one)

    Please note not all parks have the same amenities. Visit FXBGparks.com for a list of amenities at each park.

  7. Open to the Public?*
  8. Will you need electricity? *

    Not available at all parks

  9. Will you need water?

    Not available at all parks

  10. **Are you renting equipment from PRE?

    **Separate rental information and form available: Equipment Rental Form

  11. *SPECIAL EVENT APPLICATION

    *All events that are open to the public, have an attendance over 100 and are held within a city park will also require a special event application. More information and application at https://www.fredericksburgva.gov/1469/Plan-An-Event.

  12. CANCELLATION

    Cancellation requests must be received at least two (2) weeks in advance of the rental date in order to qualify for a full refund of rental fee and deposit, less a 15% administration fee. Cancellation requests received less than two (2) weeks in advance will qualify for a refund of the deposit only. Cancellation due to weather or other reasons not under the control of the City are not subject to refund unless directed to cancel/close by PRE.

    In consideration for the use of City of Fredericksburg, VA property for myself and all my legal representatives, I do hereby agree and undertake to save and hold harmless, release and forever discharge the City of Fredericksburg, its officers, agents, employees and any and all other persons, firms and corporations, acting on behalf of the City from any and all actions, demands or claims for damages to persons or property, that may arise out of the use of said City property specified here, without regard to a negligent act or omission of the applicant, the City of Fredericksburg, or any other person, organization, firm, or corporation acting on behalf of the City.

    By my signature below, I certify that I have received a copy of, read, and fully understand my rental contract, the general rental policies, and the prescribed responsibilities for park lessees. I further understand that my failure to meet any of these responsibilities or comply with any policy may result in the immediate termination of the rental agreement by the onsite facility supervisor. I also agree that, if termination of the rental agreement is deemed necessary by the supervisor, I will ask that my guests exit the park in a quick and orderly fashion and personally oversee the clean-up of the rental space. Finally, I understand and agree that, should early termination of my rental contract become necessary, I will receive no refund of rental fees and my deposit may be withheld.

  13. Applicant has read and will abide by the Park Rental Policy.
    Applicant's Signature: I understand that checking the box below is the equivalent of signing my name.*
  14. Alcohol Policy and Contract

    A. Lessee is responsible to obtain all necessary banquet special event or mixed beverage special event licensing from the Virginia ABC Board: (http://www.abc.virginia.gov/licensing/obtainlicense.html)

    B. Lessee of the shelter/open space/entire park with alcohol permit is required to be covered by additional comprehensive liability special event policy in the amount of $1,000,000.00 in effect the dates of facility use, listing the City of Fredericksburg as the named insured or secondary, which is to be submitted to the office two (2) weeks prior to rental. Insurance can be purchased here: http://www.specialeventinsurance.com

    C. Lessee is required to pay an alcohol deposit in addition to the current rental deposit fees. These deposits are refundable provided there is no damage and the area is returned clean.

    D. Lessee will pay an alcohol usage fee. This will cover any additional administrative time required to track permitting and scheduling, which is to be submitted to the office no later than two (2) weeks prior to rental.

    E. Alcohol will only be consumed in the rental area (shelter, open space or entire park) that is covered by the ABC permit. No alcohol will be permitted outside the rental area.

    F. Alcohol usages fees are NOT refundable even if all other fees are refundable (i.e. cancellation).

    G. Lessee assumes responsibility for all guests that consume alcohol during their event.

    In consideration for the use of City of Fredericksburg, VA property for myself and all my legal representatives, I do hereby agree and undertake to save and hold harmless, release and forever discharge the City of Fredericksburg, its officers, agents, employees and any and all other persons, firms and corporations, acting on behalf of the City from any and all actions, demands or claims for damages to persons or property, that may arise out of the use of said City property specified here, without regard to a negligent act or omission of the applicant, the City of Fredericksburg, or any other person, organization, firm, or corporation acting on behalf of the City.

    By my signature below, I certify that I have received a copy of, read, and fully understand the alcohol policy and contract for park rentals. I further understand that my failure to meet any of these responsibilities or comply with the policy may result in the immediate termination of the rental agreement by the onsite facility supervisor. I also agree that, if termination of the rental agreement is deemed necessary by the supervisor, I will ask that my guests exit the park in a quick and orderly fashion and personally oversee the clean-up of the rental space. Finally, I understand and agree that, should early termination of my rental contract become necessary, I will receive no refund of alcohol fees and my deposit may be withheld.

  15. I certify that I have received a copy of, read, and fully understand the alcohol policy and contract for park rentals. Applicant's Signature: I understand that checking the box below is the equivalent of signing my name.
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