Create an Account - Increase your productivity, customize your experience, and engage in information you care about.
We strongly encourage you to create an account. Once you login and start the application there will be a save progress button at the top of the page. Please save the document often. This will allow you to save your document and make changes at a later date. Application deadlines:
Events with less than 999 attendees that does not require the temporary closure or blockading of public streets 60 days
Events with 1,000+ attendees or requires the temporary closure or blockading of public streets 120 days
Demonstrations 60 days
Spontaneous event 48 hours
The information requested in this application form will be used to determine eligibility for approval for the event requested.
Completed forms may be released upon the request of any citizen, as provided by the Freedom of Information Act. Please note there may be other applications and forms you will need to complete for your event but completion of this application is mandatory for ALL events. Any misrepresentation in this application or deviation from the final permit conditions may result in immediate revocation of the permit, the halting of the event, and possible loss of privilege to host events in the future.
Please refer to the Special Event Application FAQs for timelines, explanation of procedures and links to other forms and resources.
To minimize the possibility of lost data, please ensure you have a strong and stable internet connection before attempting to upload a file.
Please check all that apply.
If a street closure is requested, please note the closure request and cite the requested closure times.
Include location of structures, barricades, generators, restroom facilities, etc.
Check all that apply.
Food will be . . .
(please check all that apply)
Please give an overview of your tent plan. List the type of tent (by Code), number, and size(s) of tents to be erected.
Tent Codes: C - Cooking underneath; GA - General Assembly (requires floor plan showing exits); S - Sales of food, products, etc.
You are required to dispose of all trash and recycling generated from your event unless other arrangements have been made with city staff.
a. On letterhead from organization or company supplying EMS or Fire
b. How many transport units or fire units
c. Level of care (ALS or BLS)
d. Bikes or mobile units (bikes, gators, on foot); How many and level of care
e. Dates that they will provide service
f. Times that they will provide service (arrival and departure times)
Location of Banner/Signs Codes: ES-within event site; CL-City banner sites (with approval)
Type of Banner/Signs Codes: DI-directional/informational; SP-Sponsor Recognition; OT-Other
For questions about Certificate of Insurance, please contact Kim Herbert at firstname.lastname@example.org or at 540-372-1086 ext. 307.
HA: Have Applied
WA: Will Apply
DNA: Does Not Apply to this Event
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