Plan An Event

Notice July 24, 2020 - Event applications for spontaneous events and expressive activities, received on or after July 24, 2020 will have event fees calculated as per normal procedures. As examples, the standard rental fee for Hurkamp Park (without electrical service) is $50. Electrical service may be provided for a charge of $5 per hour. Old Mill Park rental fees range from $30 for a soccer field to $100 for a picnic shelter. Read the full memo here.

Special notice regarding events to be held May 2020 - December 2020: Fredericksburg Events Policy During Chatham Bridge Closure (PDF)

First time event? Read our FAQs

The City of Fredericksburg celebrates special events! We welcome event planners who wish to host their event here in the City. Please start with our FAQ's for answers to most of your questions, plus links to forms, websites, email addresses, and permit applications that might be needed for an event.

Application Deadlines

Submission of an application is not guarantee of approval.
Type of Event Which Application to Use? Application Deadline Decision
Residential Block Party (22401 residents) Residential Block Party PDF 30 days prior 20 days prior
Special event (no temporary street closure) Special Event Application 60 days prior 45 days prior
Special event (with temporary street closure) Special Event Application 120 days prior 60 days prior
Major event (more than 1,000 attendees) Special Event Application 120 days prior 60 days prior
Spontaneous Event (time-sensitive public gathering 
in response to current events)
Spontaneous Event Application 48 hours prior timely

Special Event Application

Our Special Event Application is a streamlined approach to gather information about your event and to help you navigate the City’s requirements for hosting your event in the City of Fredericksburg. Our event team is available to answer your questions and guide you through the checklist for a successful, compliant event. Submission of an application is not a guarantee of approval.

 This Special Event Application is required for:

  1. Any organized event of 20 or more persons upon any city street or public sidewalk within the City will require a Special Event Application.
  2. Events that are open to the public, have an attendance of over 100 people and are held within a city parks will require a Special Event Application along with a Park Rental Form.
  3. Requesting any street closure within the City, regardless of event size, requires a Special Event Application. 

Special notice regarding events to be held May 2020 - December 2020:
Fredericksburg Events Policy During Chatham Bridge Closure (PDF) 

Application Instructions: 
We strongly encourage you to create an account. Once you login and start the application there will be a save progress button at the top of the page. Please save the document often. Upon completion of your application, click the Submit button which automatically emails your completed application to the Parks, Recreation & Events Department Events Staff. You should receive a confirmation screen upon completion. By clicking the link for the application below, you acknowledge the submission option: Special Event Application » 

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Spontaneous Event Permit

Expression of Speech or Time Sensitive Events

Notice July 24, 2020 - Event applications for spontaneous events and expressive activities, received on or after July 24, 2020 will have event fees calculated as per normal procedures. As examples, the standard rental fee for Hurkamp Park (without electrical service) is $50. Electrical service may be provided for a charge of $5 per hour. Old Mill Park rental fees range from $30 for a soccer field to $100 for a picnic shelter. Read the full memo here. 

The City of Fredericksburg works to keep the city safe for peaceful protesters exercising their First Amendment right, while also protecting our citizens and property. We stand with all of our community who wish to be heard!

The City requests all who plan to lawfully assemble in the City of Fredericksburg to apply for an event permit as provided in City Code 66-48. If you seek to coordinate an event consisting of more than 20 persons upon any city street or public sidewalk within the City, please apply for a permit using the below link. Larger events that are open to the public, have an attendance of over 100 people and are held within a city parks will require an event permit and a park rental form. 

There is NO FEE for this event application and permit. Park rental and other event fees may apply. See the Special Event Fees (PDF) for a list of fees & deposits that MAY be required as a result of your event application.

This application is a streamlined approach to gather information about your event and help you navigate the City’s requirements to hold a lawful assembly – and to protect your safety. Such events require a 48 hour advance application. Spontaneous Event Permit » 

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Film Permits

Film crews that are 20 people or more are asked to apply for a filming permit in the City by submitting a special event application. Crews that will be requesting street closures, setting up large equipment or disrupting daily activity in the City are also requested to apply for a filming permit. Please contact us at events@fredericksburgva.gov



Residential Block Party Permits

Block parties are gatherings of residents of a specific City block and their guests. Block parties are NOT for open invitation and do not extend beyond the specific residents of that City block and their particular guests. More than half of adjacent property owners must sign the petition to indicate agreement to the block party. Residential Block Party Permit Application deadline: 30 days prior to event.  Residential Block Party Permit »  (PDF)

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Special Event Planning Resources

In an effort to streamline and facilitate the event planning process, we have created a Frequently Asked Questions (FAQ) to guide planners through the process of holding any type of event in the City. The FAQ's provide links to forms, websites, email addresses, and permit applications that might be needed for an event.

Event Mapping Help Guide (PDF) - FredGIS has a full compliment of tools available to interact with the map in a variety of ways

Special Event Fees (PDF) - a list of event specific fees & deposits that MAY be required as a result of your event application


City Park and Equipment Rental Information

All Rental Locations and Forms

General Park Policy

Equipment Rental Information - PDF

Questions? Please contact: 

Kim Herbert
408 Canal Street
Fredericksburg, VA 22401
540-372-1086 ext. 307